Your privacy is important to us. This policy explains what information we collect, why we collect it, and how we keep it safe. By using CareerManor, you agree to the practices described here.
1. Information We Collect
When you submit an application or interact with our platform, we may collect the following personal information:
- Identity Information: Full name, age, and gender.
- Contact Information: Email address and WhatsApp phone number.
- Location Information: Province/territory of residence within Canada.
- Employment Preferences: Position of interest, availability, and residency status.
- Optional Information: Any additional details you voluntarily provide in the message field.
- Technical Data: IP address, browser type, referring URL, and pages visited (collected automatically via standard server logs).
2. How We Use Your Information
We use your personal data exclusively for the following purposes:
- To process and review your job application.
- To contact you via WhatsApp or email regarding suitable remote work opportunities.
- To match your profile with available positions based on your preferences.
- To improve our platform and services based on aggregate, anonymized usage patterns.
- To comply with applicable Canadian laws and regulations.
We will never sell, rent, or trade your personal information to third-party marketers or advertisers.
3. Legal Basis for Processing
We process your data under the following legal bases in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA):
- Consent: You provide explicit consent when submitting the application form.
- Legitimate Interest: To operate our recruitment platform and match candidates to opportunities.
- Legal Obligation: Where required to comply with Canadian law.
4. Data Sharing & Disclosure
We may share your information only in the following limited circumstances:
- Hiring Partners: Trusted Canadian employers or contractors who have a legitimate need to review your application, subject to confidentiality agreements.
- Service Providers: Third-party hosting and database providers who process data on our behalf under strict data processing agreements.
- Legal Requirements: When required by law, court order, or governmental authority.
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes described in this policy, or as required by law. Typically, application data is retained for a period of 24 months from submission. You may request deletion at any time.
6. Data Security
We implement industry-standard security measures to protect your data, including:
- SSL/TLS encryption for all data in transit.
- Encrypted database storage for sensitive fields.
- Restricted staff access on a need-to-know basis.
- Regular security reviews and vulnerability assessments.
While we take every reasonable precaution, no method of internet transmission is 100% secure, and we cannot guarantee absolute security.
7. Your Rights
Under PIPEDA and applicable provincial privacy laws, you have the right to:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your personal data (subject to legal retention requirements).
- Withdraw Consent: Withdraw your consent to processing at any time.
- Lodge a Complaint: File a complaint with the Office of the Privacy Commissioner of Canada.
To exercise these rights, contact us at support@manor-hiring.com.
8. Cookies & Tracking
Our website uses session cookies strictly for form functionality (e.g., flash messages and saved input). We do not use third-party tracking cookies, advertising cookies, or behavioral analytics tools without your explicit consent.
9. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.
10. Children's Privacy
CareerManor is intended for individuals aged 18 and over. We do not knowingly collect personal data from anyone under the age of 18. If we become aware of such collection, we will delete the data promptly.
11. Changes to This Policy
We may update this Privacy Policy periodically. Significant changes will be communicated via a notice on our website. Continued use of the platform after changes constitutes acceptance of the updated policy.
12. Contact Us
For any privacy-related questions or requests, please reach us at:
- 📧 Email: support@manor-hiring.com
- 📍 550 Burrard St, Suite 2300, Vancouver, BC V6C 2B5, Canada
- 📞 +1 (604) 555-1234